Who Are We?
Oil Aid is an annual fundraising event.
You can contact Oil Aid via firstname.lastname@example.org or by writing to Oil Aid, 3rd Floor, 5 Jubilee Place, London, SW3 3TD, United Kingdom. This Policy applies to our collection and use of your data in connection with our annual fundraising event.
How to Reach Our Data Protection Officer?
To contact Oil Aid’s Data Protection Officer regarding our processing of your personal data, email email@example.com
How Do We Notify You of Changes to this Policy?
What Are Your Rights?
Oil Aid recognises that your personal data belongs to you and we don’t wish to use it in ways that you don’t want us to.
You can control whether or not you want to receive marketing email from Oil Aid.
You can also exercise a variety of rights regarding our use of your data:
- You can request a copy of the information we have about you.
- You can request us to correct any incorrect data we have about you and you can also update your account details by emailing to firstname.lastname@example.org
- You can ask us to delete your data.
- You can ask for your data in a common, machine-readable format.
- You can object to any processing we do on the basis of legitimate interestsor to any automated decision-making.
- You can ask us to restrict the processing of your data.
To exercise any of the foregoing rights please email email@example.com
Note: That some of these rights may not be enforceable until 25 May 2018 and some aren’t absolute—for example, we may not be able to forget you if we have to keep some of your data to comply with the law—but we’ll evaluate your request in accordance with applicable data protection laws.
Oil Aid will respond to your request within one month of receiving it. Also, note that you have the right to lodge a complaint with the UK Information Commissioner’s Office or the supervisory authority in your country of residence or place of work.
What Data Do We Collect?
We do not receive any personal data about you other than what you provide us.
When you have been participating in our event earlier:
We will collect basic contact information about you to set-up account so you can participate in our event and make donations.
This can include your name, address, email address, company name and phone number.
When you make a donation: To enable us to process donations, we will collect basic payment information as well as your name, home address and email address.
When you give us information about others: You may decide to provide us with information about others (or authorise us to collect this information on your behalf from your social networks or your email contacts list) for example:
- so we can help you tell your friends and family about Oil Aid tournament event charity fundraising you are carrying out; or
You should also only contact individuals who you know would be happy to hear from you about Oil Aid and must not use our name to send unsolicited ‘spam’ messages.
What Happens If You Don’t Want Us to Have Your Data?
You are not required to provide personal data to us. Note: That your failure to do so may affect our ability to provide the Services you request. For example, we are unable to process your donation to a fundraiser if you do not provide your payment information.
How Do We Use Your Data?
Oil Aid uses your personal data to provide necessary information/marketing related to our annual Oil Aid event and to send you communications. We also use your data to help us make Oil Aid better and to advertise to you.
Communications: We use your information to send you some different types of emails and you can stop receiving them as set forth below:
- Invitations for participating in annual Oil Aid fundraising event.
- Placing Advertisement in brochure for Oil Aid annual fundraising event.
- Updates and information related to Oil Aid annual fundraising event.
- Payments for pledged donations.
To stop receiving these emails, please unsubscribe here
On What Legal Bases Do We Process Your Data?
We process your personal data on a variety of legal bases depending on the use. For example, we will only process your personal data to send you direct marketing if we have your consent.
How Are We Using Your Data Based on Our Legitimate Interests?
We may process your personal data for the purposes of our legitimate interests, provided that these uses aren’t outweighed by your rights or interests. For any uses we justify on the basis of legitimate interest, you have the right to unsubscribe of such processing by email to firstname.lastname@example.org or unsubscribe here.
With Whom Are We Sharing Your Data?
We may disclose your data to our affiliated organisations and subsidiaries, and to service providers who render services to us or you on our behalf (all of which are contractually obligated to act only on our instructions and in accordance with applicable laws, including GDPR).
Our service providers include:
- Banks and payment providers – to authorise and complete payment transactions.
- Organisations within the payment card industry – to help prevent online fraud.
- IT, information security and cloud services providers – to help us provide the Services and keep your data safe.
- Communication providers – to assist us with the processing and delivery of email and other communications;
We may share your personal data with charities and event partners and companies as follows:
Charities: We share with charities and not-for-profits who are registered with us details about donations made to them, including your personal data.
Event Partners and Companies: We sometimes share data with third parties that host or sponsor events so they can understand who is fundraising for their events and how well fundraising efforts are progressing or performed.
The data we share with these event partners and companies includes fundraiser name. If an event benefits multiple charities and you choose to fundraise for a particular charity, event partners and companies will also receive the name of the charity for which you’re fundraising unless you elect to be anonymous. Event partners and companies don’t receive personal data about donors.
How Do Charity Partners Use My Data?
As stated above, unless you elect to be anonymous to charities to which you donate or on whose behalf you fundraise, we will share your personal data with those charities. When we pass your information to charities, they also become a controller with respect to such personal data. This means that they’re responsible for their own compliance with data protection laws when they use your personal data, and all such use is subject to the charity’s own privacy notice. When charities receive your details, they are required to send you their privacy notice. Oil Aid is not responsible for charities’ use of your personal data or the charities’ compliance with applicable laws.
If you want to change your preferences for a charity to use your data (to contact you or otherwise), please contact the charity directly.
Where Are We Sending Your Data?
Oil Aid stores users’ personal data inside the European Union. Some of our service providers and affiliated organisations may lie outside the EU. Therefore, sometimes we may transfer your data outside the EU. If we do, we ensure your data is processed only in countries that provide an adequate level of protection for your data or where the recipient provides appropriate safeguards, such as model contract clauses, binding corporate rules, or mechanisms like the EU-U.S. Privacy Shield framework. For a copy of such safeguards, please contact us.
How Do We Use Personal Data of Our Partner Users?
If you work for a charity or company that has a business relationship with Oil Aid, we use your data in slightly different ways than for individuals.
We collect a business user’s name, work email address, office number and fax number. We use this data to enable you to perform business services you request. Finally, we will send you the following email communications: operational emails, customer service emails and business marketing emails.
How Long Do We Keep Your Data?
We keep your personal data in an identifiable form for as long as we have a legitimate reason to use the data and as required by law.